Electronic signature use
7 May 2025

Electronic signatures have made signing documents easier, faster, and more efficient. They replace the need for pen-and-paper signatures and allow people to complete transactions digitally. Since the Contract and Commercial Law Act 2017 came into effect on 1 September 2017, electronic signatures have become widely used for legal documents and transactions.

 

What Are Electronic Signatures?


An electronic signature is any digital way of signing a document. This could be typing your name, clicking “I agree,” or using special software to create a secure digital signature. Electronic signatures are recognised as legal and binding as long as they meet three key requirements:


  1. They clearly show the person intended to sign the document;
  2. They are reliable and appropriate for the document's purpose: and
  3. Both parties agree to use electronic signatures.

 

Using Electronic Signatures in Property Transactions


Electronic signatures are increasingly being used in property transactions. Lawyers and conveyancers use them to complete important steps like signing sale and purchase agreements or submitting documents to register the transfer of property titles.

 

In October 2024, the Authority and Identity Requirements for E-dealing Guidelines 2024 were updated, allowing Authority and Instruction (A&I) forms to be more readily signed and witnessed electronically. Electronic signatures on A&I forms must meet strict reliability standards under the Contract and Commercial Law Act 2017. This includes ensuring the signature is linked to the signer, under their sole control, and that any alterations to the signature or document are detectable. Practitioners must also retain digital signing logs as evidence for compliance.

 

Benefits of Electronic Signatures


  1. Fast and Convenient: You can sign documents anytime, anywhere - no need for printing or mailing papers.
  2. Cost-Effective: They save time and money by reducing the need for physical paperwork.
  3. Secure: Advanced software ensures the signatures cannot be easily altered or faked.
  4. Environmentally Friendly: They reduce the use of paper, making them a more sustainable option.

 

Challenges and Considerations


While electronic signatures are very useful, there are some things to think about:


  • Trust and Reliability: It's important that the signature method is secure and reliable, especially for high-value transactions.
  • Technology Needs: Both parties need access to the right tools to sign electronically.
  • Exclusions: Some documents, like wills and powers of attorney, cannot be signed electronically under New Zealand law. It is also strongly recommended that separation and relationship property agreements be signed in person unless there are exceptional circumstances.

 

Separation Agreements and Contracting Out Agreements



The Property (Relationships) Act 1976 requires that signatures be witnessed by a lawyer in order to be valid. To date, the law has not been tested as to whether this requires the signature to be witnessed in person. Given the importance of these agreements, specific clauses are put in these agreements if people are wanting to sign electronically. Certain procedures are also followed in the signing process. Electronic signing of these agreements is normally only done if it is not practicable for someone to attend in person.



Making the Most of Electronic Signatures


To use electronic signatures effectively:


  • Choose reliable software or platforms that comply with the Authority and Identity Requirements for E-Dealing Standard 2024.
  • Make sure all parties agree to use them beforehand.
  • Verify the identity of signers when needed, especially for important documents.
  • Retain evidence, such as digital signing logs, to meet legal obligations.

 

Electronic signatures are a legal and practical way to sign documents. They are particularly helpful for property transactions and have made processes smoother for everyone involved. With the clear guidance provided in the Authority and Identity Requirements for E-Dealing Guidelines 2024, electronic signatures are now even more accessible and secure for legal professionals. By understanding their benefits and being aware of their limitations, businesses and individuals can confidently use electronic signatures in their day-to-day dealings.

 

Please contact us if you need to know more about electronic signatures – we’re always here to help!

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3 August 2026
1. Myth: “The Property Relationships Act applies after 2 years!” - Wrong Generally, the time period for a relationship to become what is known as a qualifying relationship under the Property (Relationships) Act 1976 is 3 years from the commencement of the relationship. This time period can be shorter if there is a child in the relationship or the applicant has made a substantial contribution to the relationship. The 2 year period is the period a married couple must be separated before the marriage can be dissolved (i.e. divorced). 2. Myth: “It’s my property – I can leave it to whomever I want!” Wrong (sort of) This statement highlights the tension between what lawyers refer to as “testamentary freedom” that a Will-maker has and rights certain persons have under various statutes and law. While it is true that a Will-maker can do what they want with their property, this is not absolute. A Court can order a different distribution where a Will-maker fails in what is known as their “moral duty” to make “proper maintenance and support” for family members. In addition partners have rights under the Property (Relationships) Act 1976, and the Law Reform (Testamentary Promises) Act 1949 can assist persons to whom the Will-maker has made promises to provide for them in return for work or services done in the Will-maker’s lifetime. The rules of equity may also affect the Will-maker’s testamentary freedom. 3. Myth: “I’ve been in a relationship for 30 years so surely I can make decisions for my partner who has lost mental capacity!” – Wrong Despite the length of a relationship (marriage/de facto/civil union) if one of the partners loses mental capacity the other partner has no right to make decisions for their incapacitated partner in relation to their property and/or their personal care and welfare, unless the incapacitated partner has completed Enduring Powers of Attorney. If the incapacitated partner has not completed Enduring Powers of Attorney applications to the Family Court will need to be made for the appointment of a Property Manager (or Administrator if there are not significant assets) and a Welfare Guardian. 4. Myth: “I can buy/sell a house without a lawyer involved” – Wrong (sort of) In theory, a layperson can buy or sell a home without the involvement of a lawyer but (and it is a big but) it would be very difficult to do so (not to mention the risk of doing so). If bank lending is involved, the bank will insist on the involvement of a lawyer to act on its behalf and may even decline to lend if a buyer is not legally represented. Even if the bank was prepared to lend it is likely it and its lawyers would impose so many conditions and requirements (in order to protect the bank’s position) that it may be practically too difficult for a buyer act for themselves. Furthermore, with the land register now being predominantly electronic, relying on lawyers with the requisite certifications, it will be difficult for a non-licenced person to transact the registrations. Again, in theory, these can be done manually in paper form but the formalities involved in doing so is likely to make it practically difficult (if not impossible) for a buyer or seller to do so. This is general information about the current law, not advice on a specific matter. Article by: Kevin Callinicos
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