Estate administration
Holly Mooney • 23 April 2025

Your FAQs About Probate, Executors, and the Process answered.

When someone close to you passes away, dealing with their estate can be daunting - especially during an emotional time. Whether you're named as an executor in a will or are simply trying to understand what comes next, this guide outlines the key steps and answers common questions about estate administration in New Zealand.

 

1. What is estate administration?

 

Estate administration is the process of managing and distributing a person’s assets after they die. It involves:


  • Gathering and protecting the deceased’s assets
  • Paying any debts or taxes
  • Distributing the remaining funds/assets to the beneficiaries

 

This process can be straightforward or complex, depending on the size of the estate, the type of assets, and whether a valid will exists.

 

2. What is Probate?

 

Probate is a legal document that is sought from the High Court who confirm that a will is valid and gives the executor the authority to deal with the estate and access bank accounts, transfer property, and distribute the estate as per the will.

 

If there is no will, an application for Letters of Administration on Intestacy is made, and an administrator  is appointed (usually a close family member).

 

3. What are the main steps in administering an estate?

 

Here’s a general overview of the process:


  1. Locate the will (if one exists).
  2. Apply for Probate or Letters of Administration on Intestacy through the High Court.
  3. Identify and value all assets (e.g., property, bank accounts, shares, KiwiSaver).
  4. Pay debts and any taxes (including income tax and potentially estate or gift duty).
  5. Distribute the remaining assets to the beneficiaries. Keep clear records and provide an account of the administration if required.

 

4. What does an executor do?

 

An executor is responsible for ensuring the terms of the will are carried out. Their legal duties include:


  • Acting in good faith and in the best interests of the estate
  • Protecting the estate’s assets
  • Ensuring debts and taxes are paid
  • Distributing the estate as outlined in the will
  • Keeping beneficiaries informed

 

Executors can be held personally liable if they make serious mistakes. So, if you have been appointed an executor, it is prudent to seek legal guidance as you carry out your role.

 

5. Does every estate need to go through Probate in New Zealand?

 

No - not all estates require Probate. It may not be necessary if:


  • The estate is small (some banks allow access to funds under a certain threshold without Probate)
  • All assets were jointly owned with a spouse or another party
  • Certain assets (like life insurance) have named beneficiaries

 

However, Probate is usually required when the estate includes property, real estate, or significant financial assets.

 

6. What if there’s no will?

 

If a person dies without a will, they are said to have died ‘intestate’. A close relative (usually a spouse, partner, or adult child) must apply to the High Court for Letters of Administration on Intestacy.


The estate is then distributed according to the Administration Act 1969, which outlines a specific order of entitlement. This may not reflect what the deceased would have wanted, so it’s always a good idea to have a will in place.

 

7. How long does the process take?

 

Administering an estate can take anywhere from 6 to 12 months, depending on:


  • Whether Probate is needed
  • The complexity of the assets
  • Whether there are disputes among beneficiaries


Delays can also arise if the will is contested or if there are issues with asset valuations or tax returns.

 

8. Can I get help with the process?

 

Absolutely. While some executors manage estates on their own, many choose to work with a legal adviser - especially when:


  • The estate is complex
  • There's no will
  • There are overseas assets or beneficiaries
  • Beneficiaries are disputing the will

 

A lawyer can help you apply for probate or Letters of Administration on Intestacy, manage the distribution of assets, and ensure your legal responsibilities are met.

 

Need Assistance?

 

We understand that estate administration can feel overwhelming - particularly during a time of grief. If you’ve been appointed an executor or are unsure about your responsibilities, we’re here to help.


Contact us for practical, compassionate legal advice tailored to your situation. Whether you need help applying for probate, interpreting a will, or managing the full administration process, we can assist.

Join our Newsletter

Stay tuned

Contact Us

3 August 2026
1. Myth: “The Property Relationships Act applies after 2 years!” - Wrong Generally, the time period for a relationship to become what is known as a qualifying relationship under the Property (Relationships) Act 1976 is 3 years from the commencement of the relationship. This time period can be shorter if there is a child in the relationship or the applicant has made a substantial contribution to the relationship. The 2 year period is the period a married couple must be separated before the marriage can be dissolved (i.e. divorced). 2. Myth: “It’s my property – I can leave it to whomever I want!” Wrong (sort of) This statement highlights the tension between what lawyers refer to as “testamentary freedom” that a Will-maker has and rights certain persons have under various statutes and law. While it is true that a Will-maker can do what they want with their property, this is not absolute. A Court can order a different distribution where a Will-maker fails in what is known as their “moral duty” to make “proper maintenance and support” for family members. In addition partners have rights under the Property (Relationships) Act 1976, and the Law Reform (Testamentary Promises) Act 1949 can assist persons to whom the Will-maker has made promises to provide for them in return for work or services done in the Will-maker’s lifetime. The rules of equity may also affect the Will-maker’s testamentary freedom. 3. Myth: “I’ve been in a relationship for 30 years so surely I can make decisions for my partner who has lost mental capacity!” – Wrong Despite the length of a relationship (marriage/de facto/civil union) if one of the partners loses mental capacity the other partner has no right to make decisions for their incapacitated partner in relation to their property and/or their personal care and welfare, unless the incapacitated partner has completed Enduring Powers of Attorney. If the incapacitated partner has not completed Enduring Powers of Attorney applications to the Family Court will need to be made for the appointment of a Property Manager (or Administrator if there are not significant assets) and a Welfare Guardian. 4. Myth: “I can buy/sell a house without a lawyer involved” – Wrong (sort of) In theory, a layperson can buy or sell a home without the involvement of a lawyer but (and it is a big but) it would be very difficult to do so (not to mention the risk of doing so). If bank lending is involved, the bank will insist on the involvement of a lawyer to act on its behalf and may even decline to lend if a buyer is not legally represented. Even if the bank was prepared to lend it is likely it and its lawyers would impose so many conditions and requirements (in order to protect the bank’s position) that it may be practically too difficult for a buyer act for themselves. Furthermore, with the land register now being predominantly electronic, relying on lawyers with the requisite certifications, it will be difficult for a non-licenced person to transact the registrations. Again, in theory, these can be done manually in paper form but the formalities involved in doing so is likely to make it practically difficult (if not impossible) for a buyer or seller to do so. This is general information about the current law, not advice on a specific matter. Article by: Kevin Callinicos
2 August 2026
After 135 years in Hawke's Bay, the community is just part of how the Willis Legal works. With offices in Napier and Hastings, we are never far away from helping you with any legal matter.
29 July 2026
Buying your first home? We've helped hundreds of people through this exact process. Our free First Home Buyers' Guide covers everything you wish you knew before you started.
Show More